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DOCUMENT MANAGEMENT

Filestar - Supplied by MPS

Filestar is a document management system made simple. scan and file your documents to the cloud at the press of a button.

From paper to fully indexed, searchable, secure digital archive straight from your copier and scanner at the press of a button. Filestar’s cloud-based service makes it easier than ever to get rid of those expensive filing cabinets.

Features

WORKS WITH ANY SCANNER OR MFD

If your scanner or multi-function device can save to a Windows folder then it will work with filestar.

PAPER SCANS CONVERTED TO SEARCHABLE PDF

Paper scans are automatically converted to searchable PDF using OCR (optical character recognition).

SIMPLE, INTUITIVE WEB BROWSER INTERFACE

All you need is a modern web browser to search, file and view documents.

POWERFUL SEARCH

Search across all document content and index data using a single search field. Alternatively use advanced search to perform 'report' style searches (e.g.to find all 'Un-Paid Supplier Invoices after March')

SEND DOCUMENTS TO FILESTAR BY EMAIL

You can email documents to Filestar as attachments using a special email address. (Very handy when you want to send snaps of your documents from your mobile phone to Filestar)

AUTOMATIC DOCUMENT FILING AND NAMING

'Auto-File' and 'Auto-Name' feature takes away the hassle of deciding where a document should be filed and what it should be called.

CUSTOMISABLE INDEX FIELDS

Custom index fields let you capture document specific meta that can be very useful for filing and searching.

FLEXIBLE ACCESS CONTROL

Access rules allows you to control what actions your users can perform. For example, you may want to allow only a subset of your users to be able to search for and view 'Accounts' documents.

FILE EMAILS AND DOCUMENTS FROM MS OFFICE

Our MS Office add-in lets you file emails and Office documents directly from MS Word, MS Excel and MS Outlook.

CREATE MULTIPLE DOCUMENT INBOXES

Inboxes are useful as 'temporary' folders for incoming documents. They can also be useful for routing documents between users.

fall in love with our features

With Filestar you can simply scan straight from your device and the documents will be sent to our cloud servers and filed for you without any further intervention (many document imaging systems still require you to have a scan station, a QC station, an indexing station and a document management system for it all to work with!). So, how does filestar work?

1. Filestar cloud connect app

This small app is installed on a single PC or server within your organisation. It runs quitely in the background and its responsibilty is to upload the scans from your copier or scanner.

3. Paper gets turned to PDF

When the Filestar app detects a new file from the scanner, it starts processing it automatically (no user intervention required - this is all happening in the background!). Filestar can be configured with rules to tell it how to handle incoming scans - for example, you may want to split the scans into separate documents whenever it detects a special barcode, or you may want it to file documents differently depending on which scanner profile was used.

5. Search and view from your browser

Your document is now available for you and your users to browse, search and view (provided they have permission to do so) using your internet browser.

2. Scan from your copier or scanner

Many scanners and copiers allow you to create scan profiles so that you can do 'one-touch' scanning directly from the device. With the profiles set up you don't need to keep selecting settings or changing them everytime you want to scan something. Use a profile to perform a scan. The scanner now hands the file to the Filestar app. At this point you are done! You have filed your document with no more effort than a finger press.

4. Send to the Cloud

With processing complete your document is sent securely to our cloud servers, automatically named (if that is what you want) and filed. If for any reason your internet connection is lost, your scanned document is kept locally on your PC and the filestar app will upload it when the connection is restored. (For peace of mind, the Filestar app can be instructed to keep the original copy of your scanned document on your server or storage device, indefinitely or for a set period - e.g. 100 days.)

6. Document life cycle

Filestar's access control features ensure that only authorised users have access to search, edit and view documents. The built-in audit trail records document access and filing changes. The rentention policy feature can be used to flag documents that need to be destroyed inline with your compliance requirements.

GET A MANAGED PRINT SERVICE QUOTE TODAY

With the information you provide we will design a print solution that could save up to 40% on what you currently spend. Contact one of our sales team today. 

Managed Print Solutions (NW) Limited

Suite 7A Blackthorn House,
Skull House Lane
Appley Bridge
Wigan WN6 9DB

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  • 0330 0882006

Managed Print Solutions Wales

Plas Eirias Business Park
Abergele Road
Colwyn Bay, Wales
Conwy LL29 8BF

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  • 0330 0882006

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